NOTIFICATION

Event Endorsement Guidelines for the 30th anniversary

of the establishment of diplomatic relations between Bhutan and Japan

The Ministry of Foreign Affairs, Royal Government of Bhutan encourages proposals for a wide range of events celebrating the 30th anniversary of the establishment of diplomatic relations between Bhutan and Japan. Organizers of events endorsed by the Ministry will be entitled to use the official name ”the 30th anniversary of the establishment of diplomatic relations between Bhutan and Japan” and the logo in all publicity materials including posters, pamphlets, websites, signboards, and banners. 

I  Eligibility

1. Events should take place in Bhutan or Japan between January 1, 2016 and December 31, 2016.
2. Events should aim to promote and strengthen Bhutan-Japan relations in various fields.
3. Aims and contents of events should be clear. Events should have high feasibility.
4. Events should not advocate any particular principle, ideology or religion. They should not violate public order or standards of decency.
5. Costs must be fully borne by the organizers.

II Privileges of the Event’s recognition

1. For the recognized event, it will be allowed to use the title of the ”the 30th anniversary of the establishment of diplomatic relations between Bhutan and Japan” as well as the official logo for the 30th anniversary in respective publicized materials-poster, brochure, web-site, billboard, banner, etc.

The recognized event will be registered in the Official List of the ”Events commemorating the 30th anniversary of the establishment of diplomatic relationship between Bhutan and Japan”.

III. How to get an approval

The necessary documents together with the following documents should be submitted to the Ministry of Foreign affairs or the Royal Bhutanese Embassy in New Delhi, India, 1 month prior to the planned event’s date.

Application Form and Pledge（application_form : Word , PDF  pledge_form :Word , PDF pledge logo_form :  Word   , PDF ）

Details of the event (outline/description of the event)

Information on the organizer (outline/description and statute of the organization, past activities)

Associated profit and expenses

The Ministry of Foreign Affairs or the Embassy will review the application based on the General Guidelines.

The Ministry of Foreign Affairs or the Embassy, after such review, will report the result to the applicant in a written form. For the approved event, the Ministry of Foreign Affairs or the Embassy would also send the electronic data of the Logo-mark to the applicant and publish the outline of such event on the Official List of the Ministry of Foreign Affairs or the Embassy’s website.

IV. Address

In principle, for the applicants residing in Bhutan, the application shall be submitted to the Ministry of Foreign Affairs, Royal Government of Bhutan, Thimphu  while, for the applicants residing abroad, the application shall be submitted to the Royal Bhutanese Embassy, New Delhi, India.

For applicants in Bhutan

Asia & the Pacific Division,

Bilateral Department,

Ministry of Foreign Affairs,

Thimphu

TEL: +975-2-322278

FAX: +975-2-323240

Email: tchoden@mfa.gov.bt
For applicants residing abroad

Royal Bhutan Embassy

Chandragupta Marg

Chanakyapuri

New Delhi -110021

Tel:(91-11)2688-9230/9807/9809
Fax:(91-11)2467-4664
Email: pnorbu@mfa.gov.bt

Notes:

We are unable to return applications, so we recommend you keep a copy for your reference.

Any inquiries regarding the screening process will not be responded to.

In any case should the event be cancelled or a substantive change does not comply with the criteria for endorsement, the endorsement may be cancelled unless any information is reported to the Ministry or the Embassy as soon as possible.